Administrative and Events Associate

Contract Overview

Posting Type: Employment
Contract Type: Part-Time Contract (58 Weeks, 12 Hours/Week)
Location Type: Fully Remote — Eastern Time Zone

Pay Type: Salaried, Paid Bi-Weekly (Starting at Approx $30.00/Hour, CA$18,720.00 Per Annum)

Application Deadline: Oct 4, 2023
Start Date: Nov 13, 2023
End Date: Dec 20, 2024

Position Summary

InterAccess is hiring an ADMINISTRATIVE & EVENTS ASSOCIATE to support its project, Terra Firma (TF).

TF is a project dedicated to strengthening the technologically mediated relationships between arts organizations and Black, Indigenous, and Disability Justice (BIDJ)-centred communities. It seeks to support, amplify, and learn from the stated communities' techno-cultural knowledge stewardship, accessibility, and harm reduction models. It aims to apply such learnings by prototyping and implementing organizational tools in close consultation and collaboration with the stated communities, distributing resources and sharing knowledge throughout artistic, cultural, and technological ecosystems on Turtle Island and beyond.

Reporting to the PROJECT MANAGER, the Administrative & Events Associate will collaborate closely with the Administrative and Events Intern to provide essential administrative and events coordination support. The Associate will place a special emphasis on integrating an accessibility framework across all project deliverables, contributing to equitable growth and community capacity-building within Black, Indigenous, and Disability-Justice communities.

Responsibilities

• Work collaboratively with the Project Manager and Administrative and Events Intern to facilitate administrative and logistical aspects of project deliverables, including consultation phases, training series, online conferences, resource packages, research reports, and community roundtable series.
• Assist in coordinating event logistics, including scheduling, virtual platform setup, communication with participants, and ensuring seamless accessibility accommodations such as CART captioning, transcription, and audio description.
• Contribute to the creation and distribution of accessible materials for events and project resources, ensuring adherence to accessibility standards and guidelines.
• Collaborate with cross-functional teams to ensure that administrative processes align with the project's equity and accessibility goals, actively seeking opportunities for improvement.
• Assist in coordinating communication and correspondence with stakeholders, participants, and community members, ensuring timely and respectful engagement.
• Support data collection, documentation, and archiving of project-related materials, maintaining organized records and facilitating knowledge stewardship practices.
• Contribute to the review and quality assurance process of event materials, ensuring they meet accessibility and quality standards.
• Participate in regular team meetings and collaborate on ongoing project improvement initiatives.
• Stay informed about industry trends and best practices related to administrative support, event coordination, and accessibility standards.

Required Skills & Experience

• High school diploma required; bachelor's degree in a relevant field preferred.
• Strong organizational and administrative skills, with attention to detail and accuracy.
• Passion for equity, diversity, and inclusion, with an understanding of accessibility considerations in event planning and resource development.
• Excellent communication skills, both written and verbal, for effective interaction with stakeholders and participants.
• Proficiency in virtual event platforms, administrative tools, and Microsoft Office Suite.
• Ability to collaborate effectively within a team and across diverse groups, prioritizing equity and inclusivity.
• Previous experience in event coordination, administrative support, or accessibility-focused roles is advantageous.

Assets (Optional)

• Proven interest and/or experience in disability justice, and
• Professional and/or lived experience with anti-oppression frameworks.

Working Conditions

• This position is fully remote; however, the incumbent must work according to Eastern Time when necessary.
• The incumbent must have reliable access to the Internet and any computer hardware/software required to conduct remote work; if this requirement poses barriers, InterAccess will work with the incumbent to resolve them.
• Employees receive time off in lieu for excess hours worked.

Benefits

• Fully subsidized studio membership throughout contract duration (we regret InterAccess is not yet wheelchair accessible).
• Free access to all InterAccess events and workshops (online and in-person).
• Paid internal training and subsidy for external training/certification, where applicable.

How To Apply

• Please send your resumé (or CV) and cover letter (as a single PDF) by Wednesday, October 4, 2023 at 11:59 PM ET to careers@interaccess.org.
• Include your full name and ‘ADMINISTRATIVE & EVENTS ASSOCIATE’ in the email subject line and the PDF file name.
• We thank all applicants for their interest; only those selected for an interview will be contacted.

Accessibility Statement

InterAccess is dedicated to accommodating applicants with disabilities per the Accessibility for Ontarians with Disabilities Act (AODA). The Hiring Manager will collaborate with applicants seeking accommodation at any stage of the hiring process. For application or interview accommodations, candidates may confidentially reach out to development@interaccess.org.

Equity Statement

InterAccess is committed to an equitable and inclusive environment, actively welcoming applications from Indigenous, Black, racialized individuals, visible minorities, 2SLGBTQIA+ community, all genders, and persons with disabilities.

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